EMPLOYEE COVID-19 VACCINE INFORMATION
Vaccination was required for UVA Health team members by November 1, 2021 and for Academic Division employees by January 4, 2022, unless granted a medical or religious exemption. Until these effective dates, faculty and staff members unable to provide proof of vaccination were subject to mandatory saliva PCR testing at least once each week or as otherwise directed by the University unless they have an exemption because they are working remotely 100% (and documented as such) or tested positive for COVID-19 within 150 days. Academic Division faculty and staff must upload proof of an approved booster shot through Workday no later than January 14, 2022 and UVA Health team members must upload proof to VaxTrax by February 1, 2022. If you previously received a medical or religious exemption from the University’s vaccine requirement, you will automatically be exempt from this new booster requirement and do not need to take any further action, other than to continue complying with testing requirements and other public health policies. This requirement applies to the entire University.
For details, please see the HR COVID-19 Booster Requirement webpage, HR proof of vaccination webpage and the HR COVID Prevalence Testing webpage.
STUDENT COVID-19 VACCINE REQUIREMENTS
WHAT: Policy Requirements
All students who live, learn, or work in person at the University of Virginia during the 2021-2022 academic year must be fully vaccinated, including a booster. Students may seek a medical or religious exemption to the vaccination requirement. Students with approved medical or religious exemptions will be subject to pre-arrival and weekly prevalence testing requirements and other public health measures. Students who are not vaccinated and do not qualify for an exemption were not permitted to come to Grounds as of July 1, 2021. All students attending in the Spring 2022 semester must upload proof of an approved booster shot to the HealthyHoos patient portal (click “Upload” and select “COVID-19 Vaccine Immunization Information”) no later than January 14, 2022. Those who are not eligible to receive their booster by January 14, 2022 must submit proof of their booster no later than 30 days following their first day of eligibility. We strongly encourage all students and faculty who will participate in January Term 2022 courses to get a booster vaccine before courses begin on January 3.
WHY: Rationale for Policy Requirement
According to the Centers for Disease Control and Prevention (CDC) and the Food and Drug Administration (FDA), the COVID-19 vaccines are safe and effective; studies have shown they prevent severe illness and death from the virus. Like hundreds of colleges and universities around the country, the University is following this public health guidance and the advice of our medical experts by mandating vaccination for students. This approach will allow us to return to in-person instruction and student residential life and keep our community safe.
- Can the University mandate vaccines that are currently only subject to Emergency Use Authorizations?
Yes. The Virginia Attorney General issued an official opinion that Virginia colleges and universities “may condition in-person attendance on receipt of an approved COVID-19 vaccine” during the time of pandemic to keep their students, faculty, staff, and surrounding communities safe and healthy. As the AG opinion noted, no federal law bars Virginia institutions of higher education from mandating the COVID-19 vaccine. Additionally, the Equal Employment Opportunity Commission (EEOC) has provided guidance that employers may mandate the COVID-19 vaccine even though it is only under an Emergency Use Authorization (EUA).
- Are faculty and staff required to show proof of vaccination?
Yes, all faculty and staff are required to show proof of vaccination before the start of the Fall 2021 semester and proof of booster by January 14, 2022 (UVA Health by February 1, 2022) or participate in weekly prevalence testing if granted an exemption. Details of this process are located on the HR website.
WHERE: Vaccination Sites, Where can I get vaccinated?
Where can I be vaccinated in the United States?
Vaccine supply is now plentiful in the United States and authorized for use in individuals above the age of 12. There are several ways to find vaccine providers near you, including these methods published by the CDC.
Will I have to pay to be vaccinated?
No. There is no out-of-pocket cost to get a COVID-19 vaccine in the United States. If you have health insurance, your insurance company may be billed, but costs will not be passed on to you.
WHO: Defining “Student” for Purposes of the Vaccine Requirement
All students who will live, learn, or work in person at the University of Virginia during the 2021-2022 academic year must be fully vaccinated or have an approved medical or religious exemption on file at Student Health and Wellness.
- What if I am an employee taking one or more University courses?
You are subject to this requirement if you are enrolled in any course that meets in person during the 2021-2022 academic year.
EXECUTIVE FORMAT PROGRAMS
- What if I am enrolled in an executive-format, degree-granting program and only come to Grounds a few times a year, with the remainder of my course of study occurring online?
Students in executive-format, degree-granting programs are subject to this requirement if they come to Grounds in person during the 2021-2022 academic year.
- I am not a student, but I will attend a short, non-degree executive education program or meeting. Am I subject to this requirement?
No. However, we strongly encourage all visitors to Grounds to be vaccinated. Unvaccinated visitors are subject to public health requirements as outlined in University Policy SEC-045.
- What if my entire course of study occurs online?
You are not subject to the vaccine requirement unless you plan to come to Grounds to utilize in-person resources, such as the library or collaboration spaces. However, please note that this is not the case for most UVA students. Consult your program director if you are unsure whether your program is classified as an online program.
Will there be a fully remote/virtual option for students who are enrolled but are not vaccinated?
No. Only students enrolled in our online programs will have a fully remote/virtual experience. All other programs will resume in-person instruction.
Will there be remote/virtual classes offered for students other than those who are enrolled in online programs?
There may be several remote course offerings, but these will be offered for single courses rather than entire programs. Most courses will resume in-person instruction.
- What if I had COVID-19? Do I still need to be vaccinated?
Yes, you can contract COVID-19 more than once. You are still subject to the vaccine requirement, including a booster.
HOW: Process for Uploading Vaccine Record or Exemption Request Form
- How do I upload my COVID-19 vaccination record?
Students must upload their complete COVID-19 vaccination record to the Student Health and Wellness Healthy HOOS patient portal (using NetBadge). Once logged in:
- Click “Uploads.”
- Choose “COVID-19 Vaccine Immunization Information” for the document you are uploading.
- Take a photo of your COVID-19 vaccine card and complete the upload process as instructed.
- How do I request an exemption from the mandatory COVID-19 vaccination?
Students may request exemption from the vaccination requirement for medical or religious reasons only. The medical exemption form and the religious exemption form are available on the Student Health and Wellness website. Please note that students who are granted exemptions will be required to participate in pre-arrival testing and mandatory weekly prevalence testing, as well as other public health measures.
- Students requesting an exemption for religious reasons will be required to submit a written statement, signed by the student or a parent or legal guardian if the student is a minor (under age 18), explaining how the vaccination requirement conflicts with the student’s sincerely-held religious beliefs.
- Students requesting a temporary or permanent exemption for medical reasons will be required to submit a statement signed by a health care professional. If approved, the exemption will apply for the period of time designated by the health care professional.
WHEN: Deadlines, Consequences for Non-Compliance
- When is the deadline for uploading my complete COVID-19 vaccination record or exemption request?
Students were required to upload this documentation via the Student Health and Wellness HealthyHoos patient portal (using NetBadge) by July 1, 2021. All students attending in the Spring 2022 semester must upload proof of an approved booster shot HealthyHoos (click “Upload and select “COVID-19 Vaccine Immunization Information”) no later than January 14, 2022. Those who are not eligible to receive their booster by January 14, 2022 must submit proof of their booster no later than 30 days following their first day of eligibility. We strongly encouraged all students and faculty who will participate in January Term 2022 courses to get a booster vaccine before courses begin on January 3.
- What are the consequences for non-compliance?
Non-compliance by stated deadlines will result in disenrollment for the current term.