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Last week we shared with you the University’s decision to open our residence halls and move forward with a commitment to offer both in-person and virtual learning for our students in the fall semester.

Our incoming first-year students begin moving into residence halls today, joining their UVA classmates who also will live on Grounds or in our neighboring communities. This time of the academic year is particularly special and we hope it will remain so for our newest students and their families. We gratefully acknowledge faculty, staff and others who have worked so hard to reach this milestone in an extraordinary year.

None of this has been easy – but nothing will be easy during a pandemic that challenges our basic desire to share experiences with others and requires us to make sacrifices small and large for the health and safety of one another. Our Return to Grounds plans would not have progressed even this far without your collective support and efforts.

So we say “thank you” on behalf of the entire University community. And we also ask you to stay vigilant. Ensuring the safest possible environment and limiting the spread of COVID-19 comes down to individual decisions and individual actions throughout every day, and every week. Wear a mask. Wash your hands frequently. Avoid large gatherings. Monitor your symptoms and seek help from Student Health or Employee Health if you have any symptoms. These are basic and effective preventive practices, and they are core expectations for all members of our UVA community. If you see a classmate or colleague who needs a reminder, provide it in a respectful and positive way. If you see more concerning behaviors, or repetitive violations, you may provide information through UVA’s COVID-19 Compliance Reporting portal.

Hard work and a shared commitment helped bring us to this point. As a result, we are pleased to welcome students to Grounds this week. But it’s really just the beginning of another phase, another set of challenges, if we are to continue forward. So let’s keep supporting one another – as we also closely watch the metrics reflecting the presence of the virus – to ensure the safest, most engaging experience possible.

Liz Magill

JJ Davis
Chief Operating Officer
Policy Updated to Reflect Limits on Visitors, Events, Gatherings
To reduce the potential spread of COVID-19, University Policy SEC-045 has been updated to define limits on visitors, and events and gatherings for the foreseeable future, to be revisited after the fall semester. Events and gatherings should be conducted virtually whenever possible, and the policy outlines criteria to determine if it is essential to hold an event in-person. Visitors on Grounds are limited. Parameters and exceptions are defined in the policy. In a message to students, University Dean of Students Allen Groves discussed the revised policy as well as enforcement and the reporting of violations.
Asymptomatic Testing for UVA Employees and Contracted Workers
UVA is offering free asymptomatic testing on a limited basis to eligible employees in the Academic Division, Medical Center, and University Physicians Group (UPG), as well as contracted workers who are employed by the nine major contractors that have workers on Grounds on a daily and long-term basis. See UVA Today for details.
Symptomatic Faculty & Staff Procedures for Testing & Notification
UVA Human Resources has developed a testing and notification process for when an Academic Division employee (including those in the Schools of Medicine and Nursing) is suspected of having or self-reports as having COVID-19. Please see the Symptomatic COVID-19 Testing Process  webpage for this important information.
COVID-19 Dashboard Provides Timely Metrics
Visit the new UVA COVID Tracker on the Return to Grounds website for the latest public data on COVID-19 at the University. The dashboard will be updated daily, Monday through Friday.
HOOS Health Check and COVIDWISE
Visit the Apple or Google Play store to download HOOS Health Check and use it every day that you will be on Grounds. If you don’t have a smartphone, you can complete your daily health check on the HOOS Health Check website (not compatible with Internet Explorer) or through a paper form for employees. HOOS Health Check is required every day that you are on Grounds and will help you stay focused on your health and direct you to resources if you need them. More details are available in FAQ sections of the Return to Grounds and Students on Grounds websites. Visit the ITS website to troubleshoot technical issues.
COVIDWISE is the Virginia Department of Health’s exposure notification app, which UVA strongly recommends. Users who voluntarily download the app can send and receive exposure notifications with other app users based on a positive COVID-19 test result. COVIDWISE is separate from HOOS Health Check and data is not shared between the apps.
Undergraduate Schools to Suspend Dean’s Lists
The undergraduate schools have decided to suspend dean’s lists for 2020–21 in light of the extraordinary challenges students are managing this year. The Registrar’s Office will place a notation on transcripts for Fall 2020 and Spring 2021. Intermediate honors will not be awarded in Fall 2021.
Academic Good Standing
UVA’s undergraduate schools use a variety of criteria to evaluate whether students are in academic good standing at the end of each semester. For some schools, these criteria include a minimum number of credit hours, but this academic year, undergraduate schools will not require a minimum number of credits to be in good academic standing. Any other criteria will apply.
Exams for Asynchronous Courses
The Registrar’s Office has set out guidelines for instructors preparing exams for asynchronous courses. Those guidelines can be found on the Registrar’s website for those who are interested in this guidance.
Resources for Instructors
The Provost’s Office has collected resources for all instructors, as well as helpful guidance around in-person teaching, on a new webpage for instructors. Included is a link to the new policy on recording class sessions, which describes the approval for and allowable usage of course materials and recorded classes.
Dependent Care Options
UVA is offering subsidized back-up care at licensed daycare facilities and with local professional in-home caregivers at discounted rates for all benefits-eligible UVA employees. We understand the growing importance of this need and are actively assessing additional caregiving resources. Check the Caregiving webpage for the latest additions.
Return to Grounds Training Module Deadline
Reminder: Sept. 8 is the deadline for all Academic Division faculty and staff to complete the required “Return to Grounds” training module. Everyone must complete the module even if you are not returning to Grounds. The module explains basic safety standards and behavioral expectations. At the end, you will be required to acknowledge that you have reviewed the content and agree to abide by the safety standards as outlined.
Reports for Managers About Training Completion
The Manager – Return to Grounds Training Report provides a list of a manager’s direct reports who are enrolled in the course, as well as their “Content Completion Status.” If you are a manager, please ensure all of your direct reports have a status of “Completed” prior to the start of the fall semester.
Students Move Into Residence Halls
Resident Staff and undergraduate students began moving into their residence hall rooms last weekend, and move-in for first-year students begins today, Sept. 3. By Monday, when the move-in process is complete, approximately 5,000 students will be in residence. This includes more than 350 graduate and professional students, many of whom remain in on-Grounds housing throughout the year. Wahoo Welcome is now in full swing with daily programming to orient and welcome new students to the University. Nearly all events are virtual, and some combine virtual and in-person elements, to ensure new students who are attending UVA remotely can participate.
Students Urged to Complete SIS Requirements
All students were required to take action regarding their COVID TO DO list in SIS by Aug. 25. Any student who has not completed the requirements before Sept. 8 will not be able to attend in-person classes or access UVA Dining, IM-Rec facilities, the libraries, and any other facilities requiring swipe-in via their UVA ID card.
If you will not be in the area this fall, you must log in to SIS and answer “No” to the question, “Will you be living or learning on Grounds or in the local community of Charlottesville and Albemarle County during the fall 2020 semester?” Students who answer “No” will see a resulting reduction in their bill of $660 for the fall 2020 mandatory fee. Students who answer “Yes” must subsequently complete all three requirements before Sept. 8, including the COVID-19 test, viewing the video on new rules and norms, and signing the COVID agreement.
Bookstore, Cavalier Computers Extend Stores Hours for Move-In
UVA Bookstores and Cavalier Computers have extended store hours for move-in weekend. The hours are: Monday-Friday, 8:30 a.m. to 6 p.m.; Saturday, 9 a.m. to 5 p.m.; Sunday, noon to 5 p.m. Counter service will be available for all in-store textbook needs. Options include online reservations, curbside pickup, and shipping. See the UVA Bookstores site for more information.
IM-Rec Sports Open to Students and Members
The Aquatic & Fitness Center, North Grounds Recreational Center Pool and IM-Rec outdoor spaces are open to students and members. Reservations are required in advance to access some of these facilities and updates to hours and operations are made available weekly. Before visiting, get the re-opening details online.
Student Welcome Kits
The University is providing all students who will be living and learning in Charlottesville/ Albemarle County this fall with a kit containing two reusable cloth face coverings, two small bottles of hand sanitizer, and a door opener tool. Each student will have multiple opportunities to receive a kit, and we ask that each person take only one kit so that there are enough for all. If a student receives an extra kit, they should return it to the information desk in Newcomb Hall. All cloth face coverings should be washed before wearing.
  • Undergraduate students living on Grounds will receive their kit at their residence hall when they move in.
  • Undergraduate students living off Grounds will have several opportunities to pick up their kit on Grounds. Students enrolled in Curry, McIntire, and Nursing will get their kit through their schools. Student athletes will get their kit through Athletics. ROTC students will get their kit through the ROTC program.
  • Other students may pick up their kit at the information desk in Newcomb Hall or the first floor desk at 1515 from 7 a.m. until 10 p.m. every day.
  • Graduate and professional students, except those enrolled in the Engineering School, will get their kit through their schools. Engineering students may pick up their kit at the information desk in Newcomb Hall or the first floor desk at 1515 from 7 a.m. until 10 p.m. every day.
UVA’s senior leaders shared the thinking behind the decision to proceed with a fall semester that features both in-person and virtual instruction. MORE >
Asymptomatic Testing for Employees, Faculty
Learn more about how faculty and staff in the Academic Division can order self-administered test kits, as well as asymptomatic testing opportunities for UVA Health employees and employees of nine major contractors. MORE >
The Bigger Picture: Masks in Motion
UVA buses are sharing a new message with some familiar faces – part of the University’s “For All of Us” campaign to reinforce social behaviors that safeguard public health. MORE >


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