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Spring 2021 Update
In This Email:
  • UVA is planning for more regular living, learning, and working on Grounds in the Fall. Those plans depend on widespread vaccinations.
  • If you have been vaccinated by a provider not affiliated with UVA, follow the details below to notify the University.
  • Students who are planning to travel in the coming weeks should follow the guidance below.

A few weeks ago, we informed members of the University community that the upcoming 2021-2022 academic year will be a much more normal one for students, faculty, and staff. Classes will be in-person, first year students will be living on Grounds, and University services like dining, recreation, and many others will return to much more regular operations after a full year of significant limitations due to the COVID-19 pandemic.

A key assumption for those plans is that widespread adoption of available vaccines will result in a far lower prevalence of the virus within the UVA community and the Charlottesville/Albemarle region. The vaccines that are currently available to all adults in Virginia are safe and effective. They are also the most powerful tool to fight the virus and get back to a more normal way of living, learning, and working together here at UVA.

That is why University leaders and medical experts are working so hard to encourage every member of the UVA community to schedule their vaccinations as soon as possible and to keep their appointments. We also recognize that many in our community are wondering whether we will take the step that other institutions have and require members of our community to be fully vaccinated before the start of the fall term. We are working with medical experts and legal advisers on that important question and will make an announcement at a future date, as soon as that process is complete.

The good news is that thousands of members of our community have already been vaccinated and more are receiving their shots every day. Every UVA student or employee who makes a vaccine appointment and keeps it makes our community a little safer and makes it a little easier for UVA to return to normal over the coming months.

In other vaccine news, our public health experts continue to monitor the federal review of the Johnson & Johnson vaccine so that we can be sure that federal authorities have declared it safe for use before we resume offering it. While that pause is underway, UVA Health will continue to use doses of the Pfizer and Moderna vaccines in order to keep our plans to vaccinate students, faculty, staff, and members of the local community on track.

As we enter the final weeks of this semester, thank you to the members of this community who are taking the steps necessary to keep all of us safe, including wearing masks, limiting gathering sizes, staying physically distant, complying with testing protocols, and, of course, getting vaccinated as soon as possible. Your efforts are a living example of what it means to be a great and good University community.

Liz Magill

JJ Davis
Chief Operating Officer

Vaccination Update
Vaccines are now widely available and every member of our community age 16 and older is now eligible for a vaccine. Invitations to schedule first-dose vaccination appointments have now been sent to all students, faculty, and staff.

Anyone who has not had an opportunity to schedule a first-dose appointment or needs to reschedule one can call the UVA COVID Vaccine Call Center at (434) 297-4829 (4VAX). Agents are available to assist you Monday through Saturday, 8 a.m. to 8 p.m.

You can learn more about UVA’s vaccination efforts here.
UPDATED: Notifying SHW About Your Completed COVID-19 Vaccination
If you received/are receiving your COVID-19 vaccine from a provider other than the UVA Health Student Vaccine Clinic (started April 12), please upload your completed vaccine documentation to the Department of Student Health and Wellness’ HealthyHoos patient portal:
  • Click “Uploads”
  • Choose “COVID-19 Vaccine Immunization Information” for the document you are uploading
  • Take a photo of your COVID-19 vaccine card and complete the upload process as instructed
If you are receiving your COVID-19 vaccination through the UVA Health Student Vaccine Clinic, SHW will be automatically notified. Students who have been fully vaccinated and have record of their vaccine at SHW are exempt from asymptomatic prevalence testing starting 14 days from the date of their final dose.
Asymptomatic Saliva Testing for Employees
UVA has transitioned from walk-ins to scheduled appointments for asymptomatic employees who wish to be tested for COVID-19. Employees who do not have symptoms should visit Time2Test to schedule. For information on specific testing locations, dates and times please visit the Be SAFE website. Employees with symptoms of COVID-19 should contact Employee Health at (434) 924-2013 to be evaluated. 
Changing Grading Options
SIS will reopen tomorrow, Friday, April 23, and remain open until Friday, April 30, to allow students with the option (all undergraduates and those in most graduate programs) to make their final decisions about grading options for spring classes. The deadline to make your final decisions about grading options and confirm those decisions are correctly reflected in SIS is Friday, April 30, 2021, at 11:59 p.m. Eastern Daylight Time. Please view these step-by-step instructions  on how to review and change current grading options for classes in SIS. Be sure to follow steps 8-10 to confirm your choices are correctly recorded in SIS before the deadline. 
“Ask a Librarian” and Get Answers Easily
UVA Library staff are here to help. The Library’s “Ask a Librarian” service offers prompt help through web chat, phone (434-924-3021), and text (434-260-5574). Use the chat to ask questions about research, library resources, and services.
Reminder - COVID Prevention Training Course Deadline
All UVA Academic Division employees are required to complete the COVID Prevention Training Course by May 1. The Virginia Department of Labor and Industry requires all members of the University to complete this course and acknowledge that you agree to abide by the safety standards as outlined. It should take 5-8 minutes to complete.
UVA HR COVID-Related Information
A reminder that HR COVID-related information such as testing information, leave types and updates, announcements, and more are on the HR COVID Guidance webpages for Academic Division, and for UVA Health. They are updated constantly with the latest information.
Travel Guidance for Students
As you prepare to leave Charlottesville in coming weeks, please plan ahead for travel requirements. To see complete guidance, click here.

Testing Requirement: Depending on your travel destination, airlines may require a negative PCR result within 72 hours of your flight. Saliva prevalence testing can be used for this purpose.

Timing of Saliva Test: Please note that saliva tests done on a Friday will not be available in your medical records within 72 hours. For this reason, students are strongly discouraged from traveling on a Monday. Your saliva results will be available in the Healthy Hoos patient portal within 72 hours for testing done all other days of the week. Please note:
  • Through May 9, saliva testing is available Monday-Friday at various times and locations and Sunday from 1-4 p.m. at the Central Grounds Parking Garage. See the complete schedule.
  • After May 9, saliva testing will only be available Monday-Friday. Additionally, all sites will be closed May 20 (beginning at noon), May 21, May 24, and May 31.
  • If you need to provide additional details about the saliva COVID 19 test, please see the “printable detailed description of UVA saliva testing” on the Be Safe website.
IM-Rec Sports Update
Your last chance to compete for Intramural Glory. Have some fun and earn the shirt!
UVA Weekly, Spring 2021: Vaccinations Open Up
As of Monday, every member of the UVA community is eligible to receive a COVID-19 vaccine. Dr. Mitch Rosner explains more. MORE >


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  • International - +1 202 800-2408