Updates on UVA Employee Vaccination and Travel Policies
Dear University Academic Division Faculty and Staff,
We write today to update you on the following: Faculty and staff vaccinations; required prevalence testing for people who are not vaccinated; and important new policy on international travel. This communication is a follow-up to our communication from last month outlining what members of our community can expect in the coming semester.
Faculty and Staff Vaccinations, Prevalence Testing: The University expects all members of our community to get vaccinated as soon as possible. Faculty and staff who are not vaccinated will be subject to weekly prevalence testing to help keep them and the people around them safe from the virus. Below is a memo from UVA Human Resources outlining how employees can share their proof of vaccination or prepare to comply with the University’s prevalence testing program if they are unvaccinated. If you wish to be vaccinated, you can make an appointment here.
International Travel: Tomorrow, June 16th, the University will lift the previous prohibition on University-related international travel for faculty and staff and replace it with a new policy requiring employees to register all such travel on the University’s International Travel Registry no later than 7 days before departure. University faculty and staff no longer need to seek prior approval for international travel from the Vice Provost for Global Affairs, and the COVIDTravel@virginia.edu email address for requesting such approval will close. University employees who have already received approval for international travel under the previous policy will be contacted soon for additional information to complete their registrations and will not need to take any further action.
Faculty and staff who undertake international travel will be responsible for assessing the safety of their planned itineraries in consultation with their supervisors, drawing on resources provided in the policy. They will also be responsible for abiding by the University’s regulations governing international travel, especially regarding export controls and travel to sanctioned countries. In addition, University employees are required to abide by Center for Disease Control guidelines for international travel during COVID-19 before, during, and after such travel, including by being fully vaccinated before undertaking travel. More information on the University’s travel policy is available here. An update on the University’s approach to UVA-related student travel can be found here.
Thank you for your incredible contributions to our University, we hope you are enjoying a restful summer.
TO: Academic Division Faculty and Staff
FROM: UVA HR
RE: Important Update on Employee Vaccinations and Prevalence Testing
Per President Ryan and the Executive Vice Presidents’ communication on May 20, vaccination of our University community members is critical to preventing the spread of COVID-19 and the safe return to regular, in-person experiences and normal operations.
The University expects all UVA faculty and staff to be vaccinated unless they have a medical or religious reason not to do so. Faculty and staff unable to provide proof of vaccination will be subject to mandatory saliva PCR testing once each week or as otherwise directed by the University.
As such, all faculty and staff working on Grounds will be required to provide proof of vaccination through Workday prior to the start of the Fall semester. If proof of vaccination is not provided, individuals will be required to be tested for COVID-19 once per week on an indefinite basis.
The following procedures for providing proof of vaccination apply to members of the Academic Division only. UVA Health will communicate directly with team members soon regarding UVA Health including Medical Center, UPG, School of Medicine, School of Nursing, HS Library procedures and related policies.
Proof of Vaccination Procedure:
- Look in Workday to see if you have an announcement (on the upper left side) regarding proof of vaccination.
- If you did not receive an announcement that means your vaccine data was automatically populated in Workday because you received your vaccine from UVA Health. No action is needed on your part.
- If you did receive a notification, follow the directions to document your proof of vaccination.
Detailed information on this process including job aids and FAQs is provided on the HR proof of vaccination webpage.
Non-Vaccinated Faculty and Staff Prevalence Testing
Prevalence testing exceptions will be granted for faculty and staff who meet any of the following:
- Are fully vaccinated with a WHO's Emergency Use Listing (EUL) vaccine (currently approved vaccines)
- Have tested positive for COVID-19 in the last 150 days
- Are working remotely 100% of the time indefinitely
More information about when mandatory testing will begin, how to participate, and consequences of non-compliance will be provided by mid-July.
Thank you for your participation in this important effort in continuing to help keep our University community members safe and healthy. If you have questions, please contact the HR Solution Center at AskHR@virginia.edu.