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This week the University continued the process of welcoming students back to Grounds in graduate and professional schools like Law, Darden, and others. We are seeing the fruits of months of planning and effort, as students and professors put on their masks, enter physically-distanced classroom spaces, and adapt to the “new normal” of higher education in the age of COVID-19.

A positive test in the Law School before the beginning of classes illuminated another reality of that new normal – that cases of COVID-19 will occur. The student who tested positive is doing well and isolating in accordance with Virginia Department of Health (VDH) guidelines. VDH is leading a contact tracing investigation and the Law School has notified members of its community who may need to quarantine or take additional steps.

A successful return to Grounds does not mean totally eliminating the risk of COVID-19 infections. It means instead that each and every one of us acts to prevent the spread of the virus by following simple but powerful public health measures. It also means that we each stand ready to self-isolate or quarantine and assist with contact tracing in the event of positive cases. These proven methods will prevent further spread of the virus. If we each do our part, we can live, learn, and work in this new normal while keeping ourselves and the people around us safe.

As we move deeper into the fall semester and more students, faculty, and staff return to Grounds, our goal is to keep you informed about the prevalence of the virus in our area and the steps we can take together to limit its spread. We are preparing new public information tools to track key metrics around the virus that will be available on our website, as well as resources for schools and units to communicate with their own staff, faculty, and students.

We recognize that the news from around the country, including at other universities, continues to create anxiety and uncertainty about the future. As President Ryan said earlier this month, if the conditions around the virus or our capacity to contain it require a change in our plans, we will communicate that to you no later than Aug. 28.

This week, we are so pleased to see students returning to Grounds again and we are working hard to welcome more of you back soon.

Liz Magill

J.J. Davis
Chief Operating Officer
Have You Downloaded HOOS Health Check Yet?
Visit the Apple or Google Play store to download HOOS Health Check and use it every day that you will be on Grounds. If you don’t have a smartphone, you can complete your daily health check on the HOOS Health Check website (not compatible with Internet Explorer) or through a paper form for employees (a printable PDF is available on the ITS website). HOOS Health Check will help you stay focused on your health and direct you to resources if you need them. More details are available in FAQ sections of the Return to Grounds and Students on Grounds websites. Visit the ITS website to troubleshoot technical issues.
University Launches New Reporting Portals to Facilitate Compliance
UVA has launched two different portals for reports of concerns regarding compliance with the University’s rules and norms to prevent the spread of the virus. In an effort to be a responsible neighbor to the larger Charlottesville community, the University has developed a new reporting portal. The portal enables individuals to share concerns or report behavior that may be contrary to University policies and the expectations for students and employees regarding COVID-19 compliance. Individuals are encouraged to report significant violations or persistent instances of non-compliance. The form provides the reporter with the opportunity to submit photographs and other substantiating documents. All reports will be reviewed by University staff and appropriate remedial action will be pursued. As explained on the portal’s landing page, the University may not be able to share information about what actions are taken in response to reports due to federal privacy regulations.

A similar tool is available to UVA students, faculty, and staff through the COVID-19 Compliance Reporting tab on Just Report It.
Restrictions on Official University Travel
Given the continuing risk associated with COVID-19, the University is continuing its restrictions on international and non-essential domestic travel for business and instructional purposes for the foreseeable future. All University-related international travel and non-essential domestic University-related travel is prohibited. The University discourages non-essential personal travel. The University strongly encourages adherence to both Virginia Department of Health (VDH) and Centers for Disease Control & Prevention (CDC) guidance for travelers. Please refer to the specific policy for clarification.
Parking and Transportation Update
Limited seating capacity of University buses (maximum of 20 people per bus) and enhanced safety protocols will result in several changes in our transit operations. Walking, biking, and scooting is encouraged whenever possible as UTS routes will focus on “transit-dependent” routes during the fall semester and create “transit hubs” that will shift service from McCormick Road to Whitehead Road, Emmet Street, and University Avenue. The redesigned Redline provides service for UVA Health commuters and several new Academic routes will begin Aug. 24. Visit the UTS Fall 2020 Service page for additional route details, or try our new tool to determine the best route for your transit needs. And please remember that face coverings and appropriate physical distancing are required on all UTS buses.
If you have inquiries about parking options for the fall, email with questions and to confirm availability.

For the most up-to-date information about parking and transit, visit the P&T website. Service announcements and bus location information is available via the Transloc App or on Twitter, @UVAUTS.
Reminder: Mandatory Return to Grounds Employee Training
All faculty and staff should complete the required Return to Grounds training in Workday and managers should complete the second training module with additional information. 
Update on Asymptomatic Testing for Employees
The University is continuing to finalize arrangements for asymptomatic testing for University employees. We expect to provide information on how employees can access testing next week.
Undergraduate Student Timeframe for COVID-19 Tests Clarified
To minimize any confusion, the timing for some undergraduate students to submit their COVID-19 test sample to the University’s vendor, Let’s Get Checked, has been modified. As explained in a recent email from University Dean of Students Allen Groves, undergraduates who are not yet on Grounds or in the local area (with the exception of those under 18 or who are traveling from abroad) should plan to send off their sample between Aug. 20 and Aug. 25. These students should continue to self-quarantine until move-in (if living in a residence hall), or the first day of class, or the first instance of a learning activity. Submitting a sample after Aug. 25 risks not receiving results in time to move into a residence hall or not being cleared to attend in-person once they begin in a given school. As a reminder, all undergraduate, graduate, and professional students must take a COVID-19 test and share results with the University.
SIS Holds Related to COVID-19 Requirements
When students complete the COVID-19 Risk Mitigation Measures To-Do item in SIS, the first question they must answer is whether they plan to live or learn this fall on Grounds, in Charlottesville or in Albemarle County. Students will see initial holds in their account based on the following:
  • Students who indicate they do not plan to live or learn on Grounds this semester will have a hold that remains throughout the semester. They will not be able to attend classes in person or access UVA facilities in person this fall. 
  • Students who indicate they do plan to live or learn on Grounds this semester will have a hold that remains only until all the requirements are met, including the required submission of COVID-19 testing results.
In neither case will the hold prevent students from attending or enrolling in classes online. The hold does mean, however, that a student may not attend classes in person or access UVA facilities in person until the hold is removed from the account.

Any student who has changed their mind about where they will be in the fall can email for assistance in updating their information in SIS.
Student Welcome Back Kits
UVA is providing each student living and learning in Charlottesville/Albemarle this fall with a kit containing two cloth face coverings, two small bottles of hand sanitizer, and a door opener tool. Each student will receive one kit, though they may encounter multiple opportunities to obtain one. Students are asked to take only one kit so that there are enough for all. Undergraduate students living on Grounds will receive their kit at their residence hall during move in. Undergraduate students living off-Grounds and graduate students will receive their kits either through their school, Athletics, ROTC, or via pickup on Grounds. Distribution details will be posted in the FAQs on the Students on Grounds website and included in a future edition of the “Return to Grounds Update.”
Important Student Deadlines
Aug. 20-25: Undergraduate students who have not yet moved to Charlottesville should submit their COVID-19 test sample. See the Aug. 19 email.

Aug. 24: Undergraduate students may cancel an on-Grounds housing contract with no penalty by writing

Aug. 25: All students should complete the COVID-19 Risk Mitigation Requirements in SIS.

Aug. 31: Deadline for all students to verify health insurance coverage or enroll in Aetna Student Health. 

Sept. 3-6: First-year move-in.
How the New COVIDWISE App Can Save Your Life
Learn how COVIDWISE – the nation’s first exposure-notification app, which launched in Virginia earlier this month – can help save your or somebody else’s life. MORE >
Leaders Review Fall Plans for Parents and Families in Friday Town Hall
During a virtual town hall, President Jim Ryan and his leadership team shared updates and took questions from students’ family members. MORE >


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