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Important information about vaccination requirements for all UVA employees

To the University Community:

In early September, President Biden issued Executive Order 14042, which requires employees of organizations that hold certain federal contracts to be fully vaccinated against COVID-19. University leaders, along with legal and public health experts, conducted a careful review of the order, as well as federal guidance on how it applies to organizations like UVA.

Today we are writing to inform you that, due to the scope of the president’s order, all University employees must be fully vaccinated by Dec. 8, unless they have a University-approved religious or medical exemption.

Like many other institutions around the country, we have determined that compliance with President Biden’s executive order is vital to ensure that we do not risk losing millions in federal contract dollars that support important research and education work here at UVA.

This requirement, which is based on our analysis of the executive order, includes all full-time and part-time employees, including employees who are currently working remotely in the United States. Under this updated policy, employees will no longer be permitted to elect not to be vaccinated or to test as an alternative to vaccination. After Dec. 8, anyone who is not in compliance, either by being vaccinated or receiving a University-approved exemption, will be subject to disciplinary action consistent with the University’s policies, up to and including unpaid leave or termination.

If you are one of the more than 95% of UVA employees who is already vaccinated, this change will not affect you at all. In addition, UVA Health team members who are subject to UVA Health Policy OCH-002 should continue to follow the guidance and deadlines that have been communicated previously.

This includes employees working in the Medical Center, School of Medicine, University Physicians Group, Health Sciences Library, and Community Medicine, regardless of their employer. Employees who are unsure about which policy and process applies to them should consult with their supervisor or HR business partner.

For the remaining UVA employees who are not yet fully vaccinated, or who have not reported their vaccination status, University Human Resources will provide additional information about how to comply with this updated vaccine requirement and how to request a medical or religious exemption by Oct. 28. If you do not intend to apply for such an exemption and are not yet vaccinated, we encourage you to make your appointment for a vaccine as soon as possible in order to ensure that you meet the deadline. Below are the timelines for getting vaccinated that must be met to ensure compliance with the Dec. 8 deadline, specific to each type of vaccine:

  • Moderna vaccine: Get the first shot by Oct. 27 and second by Nov. 24.
  • Pfizer vaccine: Get the first shot by Nov. 3 and second by Nov. 24.
  • Johnson & Johnson’s one-dose vaccine: Get the shot by Nov. 24.

As we have said previously, we are continuing to monitor the progression of the pandemic and will communicate with you again before Nov. 1 about the University’s public health policies and any changes we may make in response to changes in case counts or vaccination rates. Until then, we remain grateful to all of the members of our community who have already gotten vaccinated and continue to take steps to limit the spread of the virus, such as wearing masks and staying home when they are sick.

Liz Magill
Executive Vice President and Provost

J.J. Davis
Executive Vice President and Chief Operating Officer

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