As has been true from the beginning, the progression of this virus is unpredictable, and, like all of you, we know that situation right now is cause for some concern. On a daily basis, a team of experts and University leaders are monitoring the progression of the virus and our operational readiness to handle it. While our plan is designed to return to Grounds in a way that limits risks to the health and safety of our students, faculty, staff, and Charlottesville neighbors, if public health conditions require a change in our approach, we will take action to continue to deliver on our University’s mission safely.
This week’s Return to Grounds Update includes links to mandatory “Return to Work” education and training modules that every UVA employee must take before returning to an in-person setting. We also provide new information on changes to Parking and Transportation services due to the coronavirus pandemic.
Finally, this week’s update includes information about resources the University is offering for our frontline staff as they work on-Grounds. We recognize the enormous contribution these employees make to UVA and we are working hard to support them and keep them safe.
In future communications, we will announce more specific guidelines about social gatherings and how and when to wear masks. We will also distribute mandatory training modules for students and describe how the University will hold all members of the UVA community accountable for doing the right things to keep each other and our neighbors safe.
As Dean Groves said in a message to students last week, our confidence in the ability of our students, faculty, and staff to respond to this moment is the foundation of our plan to return to Grounds. We are working hard to make sure you have what you need to meet that expectation and make our return to Grounds a success.
Liz Magill Provost
J.J. Davis Chief Operating Officer
Academic Calendar and Exam Schedule
Undergraduate classes will begin on Tuesday, Aug. 25. The last day of regularly scheduled classes will be Tuesday, Nov. 24. Final exams will be held online from Wednesday, Dec. 2, through Friday, Dec. 11. Check the updated exam schedule and the Fall 2020 academic calendar for more information. Many of UVA’s graduate and professional schools have their own exam schedules. Visit your school’s website for details.
Updated Information on In-Person vs. Online Courses
The University plans to release updated information about which courses will be in-person and which will be online in the Student Information System (SIS) by Aug. 1, in time for students to decide their plans for the fall. Students and instructors will be able to see the updated instruction mode for each class and search for additional classes based on the instruction mode. See the instruction modes used at UVA.
Parking and Transportation Modifications
Parking options and transit routes will be modified in Fall 2020. Visit the Parking and Transportation website for the most up to date information. The following summarizes operations for Fall 2020:
Employees who hold annual permits expiring on Aug. 15 will receive parking permit renewal information in the coming weeks. New options will be available to accommodate those who continue to work remotely and may not need to park on Grounds every day. Monthly fees are increased slightly in 2020-21 in most central, west, and north Grounds lots ($3-$5/month), but because parking fees were not charged for June, July, and the first half of August, the net annual impact on employees is below 2019-20 annual fees. See the P&T website for information.
All Academic Division faculty and staff are required to complete a “Return to Grounds” training module prior to the start of the Fall 2020 semester. This module explains basic safety standards and behavioral expectations. Those completing the module will be required to acknowledge that they have reviewed the content and agree to abide by the safety standards as outlined.
The module is now available through Workday and can be accessed by logging into Workday or by clicking the links below. A supplemental module available to managers provides additional details necessary to support team members. Managers are strongly encouraged to review this video as well.
The University values the contribution of frontline staff such as bus drivers, emergency health workers, and custodial service workers and is taking steps to keep them healthy and safe as they work on Grounds. We are making changes to physical spaces and staffing plans, providing masks and sanitizing stations, making symptomatic COVID-19 testing available for staff and asymptomatic testing as available, and providing many other resources to support our frontline staff in this challenging moment. More information on these actions and resources is available here.
Student Information About Fall Housing and August Move-In
Students planning to live on Grounds for the upcoming academic year received communication this week from Housing & Residence Life, outlining move-in activities for next month. First-year students will move in Wednesday, Aug. 19, through Saturday, Aug. 22. Upperclass students will start the move-in process on Monday, Aug. 17, and continue through Monday, Aug. 24.
The FAQ section of the “Return to Grounds” website is getting a lot of traffic as students, families, and faculty and staff members make plans for the fall. Here are answers to some of the most common questions. MORE >