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FAQs for Staff

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For an overview of health and safety expectations, visit our Public Health Measures guidelines. See the HR website for additional information for faculty and staff.

Vaccinations

How should I record leave used for my vaccination appointment?
The American Rescue Plan recently approved by Congress broadened circumstances under which an employee can take Public Health Emergency Leave (PHEL) which now includes time off to receive a COVID-19 vaccination. You may also take PHEL for recovery from COVID-19 or an adverse reaction to vaccination, quarantine or isolation under order from a medical provider or UVA Employee Health, and caring for a household member with COVID-19. It is important that any COVID-related leave be coded in Workday as PHEL so that UVA can accurately track eligible leave. Details are available on the HR website’s Managing Leave During Coronavirus webpage.
Where can I find more information about the vaccines and COVID?
For medical information on the vaccines and COVID in general, please see the UVA Health website. Additional information can be found on the CDC COVID-19 website
Are UVA faculty and staff required to show proof of vaccination?
Yes, all faculty and staff are required to show proof of vaccination before the start of the Fall 2021 semester or participate in weekly prevalence testing. Details of this process are located on the HR website.

Public Health and Safety

Does UVA require face masks to be worn on Grounds?
All unvaccinated students, faculty, staff, contractors, and visitors must wear masks at all times when they are inside, except when they are alone and in their own private space (e.g., in an individual office or in a private bedroom or bathroom) or a private space shared with a roommate (e.g., a double bedroom room in a residence hall). Unvaccinated students, faculty, staff, contractors, and visitors must wear masks in shared common spaces indoors. When they are outside, unvaccinated students, faculty, staff, contractors, and visitors must wear a mask even when they can maintain a physical distance of at least six feet. Masks are required by both vaccinated and unvaccinated students, faculty, staff, contractors and visitors under the following circumstances:
  • When in specified areas of the UVA Health Medical Center, clinics, and academic/administrative areas, as indicated in UVA Health guidance (faculty, staff and contractors should follow the guidance at https://emergency.healthsystem.virginia.edu/safety-ppe-infection-control/ppe-policy-universal-masking/; visitors should follow guidance at https://uvahealth.com/patients-visitors/visiting-patient)
  • When in the Student Health and Wellness Center
  • When in saliva testing facilities
  • When engaged in any activities involving K-12 students
  • When using public transportation (University Transit System)
Everyone should sanitize hands before removing their mask or returning it to their face. See University Policy SEC-045: COVID-19 Health & Safety Requirement - Prevalence Testing, Face Masks, Physical Distancing, Events and Gatherings, and Visitors for details and exceptions. 
Are there restrictions on events and gatherings?

 To reduce the risk of the potential spread of COVID-19, gatherings and events should be conducted virtually whenever possible.  In-person events should be held outdoors if possible, and individuals should follow CDC guidelines for safe in-person gatherings and events

Are there restrictions on visitors?
Are there restrictions on University travel?
University-related domestic travel is allowed, as long as travelers follow CDC guidelines, which call for individuals to be fully vaccinated with an FDA-authorized COVID vaccine before they travel. The University strongly encourages adherence to both VDH guidance for travelers and CDC considerations on traveling away from your local community in the United States. Personal Travel: If you must travel, we ask all University faculty, staff, and students to take account of state and territorial health department websites and the Centers for Disease Control and Prevention for the latest travel guidance. For details, please review University Policy SEC-046: Health & Safety Requirement – Travel Restrictions on International and Domestic Travel for Business & Instructional Purposes.All University-related international travel by faculty and staff must follow the policy on Faculty and Staff International Travel.
How will rules under Policy SEC-045 be enforced?

Failure to comply with requirements of University Policy SEC-045: COVID-19 Health & Safety Requirement - Prevalence Testing, Face Masks, Physical Distancing, Events and Gatherings, and Visitors may result in disciplinary action in accordance with relevant University policies.

What should I do if I see someone who isn’t following the University’s adopted public health policies or guidelines? What if this is a regular occurrence?

Effective enforcement relies on a commitment by students, faculty, and staff to remind one another of appropriate policies and guidelines, and to hold one another accountable. If you see something, you should respectfully say something. Remind them of the appropriate public health guideline and ask if you can help them. For example, you might offer to assist them in locating a mask or accessing a resource. Respectfully engaging with others to promote compliance is the best way to ensure the University maintains a healthy and safe environment for all.  UVA HR has also developed guidance for managers and employees.

The University has defined non-compliance of University adopted public health policies and guidelines into two categories: minor and infrequent, and significant or repetitive. Minor and infrequent non-compliance is defined as unintentional or accidental violations of the University’s adopted public health policies or guidelines that occur infrequently, without the intent to harm or disrupt, and result in prompt action by the offending party to enter into compliance. Minor and infrequent non-compliance should be addressed at the lowest level possible through community ownership and active bystander engagement. Significant non-compliance is defined as intentional or reckless violations of the University’s adopted public health policies or guidelines. Such violations include engaging in conduct which intentionally or recklessly threatens the health and safety of the University community. Repetitive non-compliance refers to repeated violations of University adopted public health policies or guidelines despite informal feedback and/or bystander engagement. The University has provided a reporting platform for significant or repetitive violations. This platform can be found on the Just Report It and UVA Emergency Management websites.

I submitted a report in the University’s COVID-19 formal reporting platform and have not heard back from anyone. Should I submit a new report?
Reporters will receive a verification email that their report was successfully submitted into the Just Report It system. Reporters should not submit multiple reports for the same violation. Depending on the severity of the non-compliance, the reporter and/or person(s) alleged to have been in non-compliance may receive additional outreach from the relevant University department. Not every report will receive follow-up, however, as federal and state privacy protections limit the amount of information about students or employees the University can disclose to third parties. 
I submitted a report in the University’s COVID-19 formal reporting platform and my classmate or colleague is still disregarding the University’s adopted public health policies and guidelines. What should I do?
New violations can be submitted into the University’s COVID-19 formal reporting platform. Reporters will receive a verification email that their report was successfully submitted into the Just Report It system. Depending on the severity of the non-compliance, the reporter and/or person(s) alleged to have been in non-compliance may receive additional outreach from the relevant University department. You should note in your new submission any previous reports or incidents of non-compliance involving this classmate or colleague.
I am a community member and have concerns about behavior of UVA students and/or employees related to public health. What should I do?
The University is committed to being a responsible neighbor to the larger Charlottesville community. Further, we are working closely with University community members to enforce key policies to maximize the health and safety of students, faculty, staff and community members. Each member of the University community has a shared responsibility to maintain a healthy and safe environment during the COVID-19 pandemic. Consistent with that responsibility, all students, faculty, and staff who will be on Grounds must comply with public health measures and University policies.We have developed a Community Concerns reporting form, specifically for persons in the surrounding community, to share concerns or to report behavior that may be contrary to our policies and the expectations of our students and employees regarding COVID-19 compliance. Individuals reporting may also submit photographs or other attachments if applicable.

Testing

What happens if I test positive for COVID-19?

Contact Tracing. If a member of the UVA community (students, faculty, or staff) is identified through contact tracing as having had close contact with an infected individual, they will be referred for testing by the Virginia Department of Health (VDH) or their health care provider. UVA will be partner with VDH to help facilitate the referrals and the testing. It is important that everyone in the UVA community engages with UVA and VDH teams during case investigation and contact tracing so that we can have the maximum opportunity to limit the further spread of the virus.

Isolation and Quarantine. Students. UVA has plans to isolate students living on Grounds who test positive for the virus, and to quarantine students living on Grounds who have been exposed to someone with a positive diagnosis of COVID-19. Students living off-Grounds will be expected to quarantine or isolate at their off-Grounds housing. The local health department will determine the required length of time needed for isolation or quarantine and will monitor the health of individuals who are being isolated or quarantined.

Employees. Employees will need to isolate if they test positive for the virus, and to quarantine if they have been exposed. The health department will determine the required length of time needed for isolation or quarantine and will monitor the health of individuals who are being isolated or quarantined.

Where can I find more information about leave types if I test positive or a member of my household does?

Several new types of leave were introduced to support employees throughout the pandemic. UVA HR has provided detailed guidance on the Managing Leave During the Coronavirus webpage.

Why doesn’t the University require those who test positive to stay away until they have a negative test result?
Individuals who have previously tested positive should not test for 150 days after their positive test date unless they experience symptoms or have been exposed to someone who has tested positive for COVID-19. Based on UVA epidemiologists’ assessment of recent research, the risk of reinfection increases after 150 days. Anyone who exhibits symptoms consistent with COVID-19 should contact Student Health and Wellness (students) or Employee Health (employees) immediately for guidance, regardless of how many days have passed since an initial positive test.
Can the University require screening/ testing if someone reports symptoms?
A manager can require someone to leave their workplace if they exhibit symptoms and they can tell an employee who calls in and reports symptoms not to come to work. Employees should contact Employee Health at 434-924-2013 for further guidance and evaluation of symptoms. Anyone exhibiting viral symptoms should self-isolate and consult a healthcare provider for medical advice.
Will I be notified if someone in my workplace tests positive for COVID-19?
Yes. UVA HR has developed guidance for managers about notifying employees if someone in their workplace tests positive for COVID-19.  Identifying information will be protected to fullest extent and will not be shared beyond what is needed to ensure public health and compliance needs are met.
If I get tested somewhere other than Employee Health or a UVA Health clinic, do I need to report a positive result to UVA?
Employees who receive positive test results outside of UVA Health/ Employee Health are required to notify Employee Health (434-924-2013 or employeehealth@virginia.edu) of their results. 
If I want/need a test, what should I do?
See the Testing pages for information about how to get tested.

HOOS Health Check

Do I need to complete a daily health check before coming to work or class?
All UVA Health employees, as well as Academic Division faculty, staff, and students in the School of Medicine, School of Nursing, and Health Sciences Library are required to complete a daily health check through HOOS Health Check before coming to any UVA Health facility. We continue to encourage all students, faculty, staff, and visitors to consider whether they have any symptoms of COVID-19 before coming to Grounds and to stay home if they are feeling ill. Any Academic Division employees who are entering the Medical Center space to work or provide services will still need to complete the HOOS Health Check in advance, in compliance with federal regulations. The HOOS Health Check app is available for free download in the Apple and Google Play stores. You may also complete the daily health check on the HOOS Health Check website. To troubleshoot technical issues, visit the ITS website or contact the HIT Help Desk at 434-924-5334.

Summer 2021

Will IM-Rec facilities be open during summer session?
All IM-Rec facilities, with the exception of the AFC which is undergoing a major renovation, will be open during the summer session. Hours vary by location, so visit the IM-Rec website or download the app for more information on locations and operational changes or to make reservations.

Remote Work and Leave Considerations

Where can I find more information about leave types if I test positive or a member of my household does?

Several new types of leave were introduced to support employees throughout the pandemic. UVA HR has provided detailed guidance on the Managing Leave During the Coronavirus webpage.

How should I record leave used for my vaccination appointment?
The American Rescue Plan recently approved by Congress broadened circumstances under which an employee can take Public Health Emergency Leave (PHEL) which now includes time off to receive a COVID-19 vaccination. You may also take PHEL for recovery from COVID-19 or an adverse reaction to vaccination, quarantine or isolation under order from a medical provider or UVA Employee Health, and caring for a household member with COVID-19. It is important that any COVID-related leave be coded in Workday as PHEL so that UVA can accurately track eligible leave. Details are available on the HR website’s Managing Leave During Coronavirus webpage.

Operations

Will IM-Rec facilities be open during summer session?
All IM-Rec facilities, with the exception of the AFC which is undergoing a major renovation, will be open during the summer session. Hours vary by location, so visit the IM-Rec website or download the app for more information on locations and operational changes or to make reservations.
Will any on-Grounds dining facilities be open during Summer Session?
UVA Dining will adjust service levels for a smaller on-Grounds population. Operating hours and locations will be posted on the UVA Dine website.

Questions?

  • Domestic - 833-454-6902
  • International - +1 202 800-2408