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FAQs for Faculty & Staff

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For an overview of health and safety expectations, visit our Public Health Measures guidelines. See the HR website for additional information for faculty and staff.

Vaccinations

Do I need to use leave for my vaccination or testing appointment?
Time to get vaccinated and to complete required testing is paid time. Before scheduling appointments, employees are required to talk with their manager first to identify testing times that will not conflict with other responsibilities.
Where can I find more information about the vaccines and COVID?
For medical information on the vaccines and COVID in general, please see the UVA Health website. Additional information can be found on the CDC COVID-19 website
Are faculty, staff, and UVA Health team members required to show proof of vaccination? What about boosters?
During the 2021-22 Academic Year, all students, faculty, and staff were required to provide proof of COVID-19 vaccination and boosters unless they were a granted religious or medical exemption. These requirements were discontinued for students and Academic Division employees in early 2022. Having a high rate of vaccination among members of the UVA community has allowed us to return to in-person instruction and student residential life and keep our community safe. All students, full-time and part-time UVA faculty and staff, including those working remotely, are strongly encouraged to receive their primary series of COVID-19 vaccine and a booster dose when eligible per CDC recommendation. For more information about vaccination for UVA Health team members, including School of Medicine and School of Nursing students who are required to be in health system facilities for training or practical experience, please visit the UVA HR site.

Public Health and Safety

Does UVA require face masks to be worn on Grounds?
Wearing masks is optional in UVA properties and on public transportation, with the following exception: masks must be worn in UVA Health and Student Health and Wellness Center clinical spaces or where patient care is provided. See University Policy SEC-045: COVID-19 Health & Safety Requirement - Vaccination, Testing, Face Masks, Events and Gatherings, and Visitors for details and exceptions. 
Are there restrictions on events and gatherings?

 Individuals should follow CDC guidelines for safe in-person events and gatherings.

Are there restrictions on visitors?
Are there restrictions on University travel?
Student international travel for University-related purposes remains restricted. As conditions change, the University will continue to review the current University Restriction on All Student International Travel due to COVID19. This University Restriction affects all education abroad pursuits, including credit-bearing study abroad, research, internships, and student participation in non-UVA education abroad programs.  All student international travel, including travel by graduate students and GME residents and fellows, is subject to the University Policy on Student International Travel and will continue through fall 2021 to require a favorable review of local health, safety, and security conditions and individual student plans. See the ISO’s COVID Considerations Page for more information.   Faculty and staff are no longer restricted from international travel for University-related purposes. Travel is subject to the University Policy on Faculty and Staff International Travel and requires registration
How will rules under Policy SEC-045 be enforced?

Failure to comply with requirements of University Policy SEC-045: COVID-19 Health & Safety Requirement - Prevalence Testing, Face Masks, Physical Distancing, Events and Gatherings, and Visitors may result in disciplinary action in accordance with relevant University policies.

What should I do if I see someone who isn’t following the University’s adopted public health policies or guidelines? What if this is a regular occurrence?

Effective enforcement relies on a commitment by students, faculty, and staff to remind one another of appropriate policies and guidelines, and to hold one another accountable. If you see something, you should respectfully say something. Remind them of the appropriate public health guideline and ask if you can help them. For example, you might offer to assist them in locating a mask or accessing a resource. Respectfully engaging with others to promote compliance is the best way to ensure the University maintains a healthy and safe environment for all.  UVA HR has also developed guidance for managers and employees.

The University has defined non-compliance of University adopted public health policies and guidelines into two categories: minor and infrequent, and significant or repetitive. Minor and infrequent non-compliance is defined as unintentional or accidental violations of the University’s adopted public health policies or guidelines that occur infrequently, without the intent to harm or disrupt, and result in prompt action by the offending party to enter into compliance. Minor and infrequent non-compliance should be addressed at the lowest level possible through community ownership and active bystander engagement. Significant non-compliance is defined as intentional or reckless violations of the University’s adopted public health policies or guidelines. Such violations include engaging in conduct which intentionally or recklessly threatens the health and safety of the University community. Repetitive non-compliance refers to repeated violations of University adopted public health policies or guidelines despite informal feedback and/or bystander engagement. The University has provided a reporting platform for significant or repetitive violations. This platform can be found on the Just Report It and UVA Emergency Management websites.

I submitted a report in the University’s COVID-19 formal reporting platform and have not heard back from anyone. Should I submit a new report?
Reporters will receive a verification email that their report was successfully submitted into the Just Report It system. Reporters should not submit multiple reports for the same violation. Depending on the severity of the non-compliance, the reporter and/or person(s) alleged to have been in non-compliance may receive additional outreach from the relevant University department. Not every report will receive follow-up, however, as federal and state privacy protections limit the amount of information about students or employees the University can disclose to third parties. 
I submitted a report in the University’s COVID-19 formal reporting platform and my classmate or colleague is still disregarding the University’s adopted public health policies and guidelines. What should I do?
New violations can be submitted into the University’s COVID-19 formal reporting platform. Reporters will receive a verification email that their report was successfully submitted into the Just Report It system. Depending on the severity of the non-compliance, the reporter and/or person(s) alleged to have been in non-compliance may receive additional outreach from the relevant University department. You should note in your new submission any previous reports or incidents of non-compliance involving this classmate or colleague.
I am a community member and have concerns about behavior of UVA students and/or employees related to public health. What should I do?
The University is committed to being a responsible neighbor to the larger Charlottesville community. Further, we are working closely with University community members to enforce key policies to maximize the health and safety of students, faculty, staff and community members. Each member of the University community has a shared responsibility to maintain a healthy and safe environment during the COVID-19 pandemic. Consistent with that responsibility, all students, faculty, and staff who will be on Grounds must comply with public health measures and University policies.We have developed a Community Concerns reporting form, specifically for persons in the surrounding community, to share concerns or to report behavior that may be contrary to our policies and the expectations of our students and employees regarding COVID-19 compliance. Individuals reporting may also submit photographs or other attachments if applicable.
Can I ask a colleague or student to wear a mask when we are meeting in an office on Grounds?
There is no "one size fits all" rule about negotiating mask preferences in mask-optional settings. As we navigate the shift to most settings being mask-optional, we are encouraging everyone to treat each other with respect and common courtesy. Depending on the situation, this may mean being willing to put on a mask when asked, communicating masking preferences in advance, or offering to meet virtually if appropriate. UVA community members are encouraged to carry a mask in case they are asked to wear one.  
Are masks required in research labs?
Masks are not required in research labs, except in the Health System. Mask requirements unrelated to COVID-19, such as those associated with hazardous chemicals, remain in place.
How effective is my mask if I’m the only one wearing a mask?
A well-fitting medical grade mask or respirator (for example, KN95) provides individual protection for you, and it reduces the risk of transmitting infection to others. A KN95 with ear loops filters over 90% of airborne particles. The CDC provides guidance on mask wearing that can be accessed here.  In addition to wearing a mask, all community members are encouraged to remain up-to-date with their COVID-19 vaccines which provides a high level of protection against the virus. 

Testing

What happens if I test positive for COVID-19?

Close Contacts. The Virginia Department of Health recommends that anyone who tests positive should inform their close contacts  of the exposure. Close contacts may have various steps to take depending on their vaccination status. The local health department makes every effort to reach out to students who test positive to provide more individualized guidance. Students with concern for close contact exposure should review this PDF from Student Health and Wellness (SHW) for next steps. Faculty, staff, and UVA Health team members may contact Employee Health.

Isolation and Quarantine. Isolation is the separation from others of an individual who has a confirmed infection of COVID-19. Public health officials (CDC, VDH, university officials) define the parameters for isolation, which have evolved over time.  Quarantine is the separation from others of an individual who has been in close contact with someone with a positive diagnosis of COVID-19. Public health officials (CDC, VDH, university officials) define the parameters for quarantine, which have evolved over time. 

Students. Please check the SHW Quarantine and Isolation webpage for up-to-date guidelines. Students living off-Grounds will be expected to quarantine or isolate from ALL their housemate(s) at their off-Grounds housing. The University will provide Isolation Housing only to students who are unable to isolate at their permanent home due to extenuating circumstances (e.g. distance, high-risk family members, unsafe home environment.)

Employees. Information is available on the UVA HR site.

Where can I find more information about leave types if I test positive or a member of my household does?

Several new types of leave were introduced to support employees throughout the pandemic. UVA HR has provided detailed guidance on the Managing Leave During the Coronavirus webpage.

Why doesn’t the University require those who test positive to stay away until they have a negative test result?
Individuals who have previously tested positive should not test for 150 days after their positive test date unless they experience symptoms or have been exposed to someone who has tested positive for COVID-19. Based on UVA epidemiologists’ assessment of recent research, the risk of reinfection increases after 150 days. Anyone who exhibits symptoms consistent with COVID-19 should contact Student Health and Wellness (students) or Employee Health (employees) immediately for guidance, regardless of how many days have passed since an initial positive test.
Can the University require screening/ testing if someone reports symptoms?
A manager can require someone to leave their workplace if they exhibit symptoms and they can tell an employee who calls in and reports symptoms not to come to work. Employees should contact Employee Health at 434-924-2013 for further guidance and evaluation of symptoms. Anyone exhibiting viral symptoms should self-isolate and consult a healthcare provider for medical advice.
Will I be notified if someone in my workplace tests positive for COVID-19?
Yes. UVA HR has developed guidance for managers about notifying employees if someone in their workplace tests positive for COVID-19.  Identifying information will be protected to fullest extent and will not be shared beyond what is needed to ensure public health and compliance needs are met.
If I get tested somewhere other than Employee Health or a UVA Health clinic, do I need to report a positive result to UVA?
Employees who receive positive test results outside of UVA Health/ Employee Health are required to notify Employee Health (434-924-2013 or employeehealth@virginia.edu) of their results. 
If I want/need a test, what should I do?
See the Testing page for information. More details for faculty, staff, and UVA Health team members are available on the UVA HR website.
Do I need to use leave for my vaccination or testing appointment?
Time to get vaccinated and to complete required testing is paid time. Before scheduling appointments, employees are required to talk with their manager first to identify testing times that will not conflict with other responsibilities.

Academic Instruction

How do I accommodate a student in my class who needs to isolate/quarantine?

If a student informs you that they cannot attend class in-person because they have to isolate or quarantine, you should treat them as you would any other student absent due to illness. For example, you could accommodate the student by recording lectures, asking a classmate to take notes, or providing a one-way online video stream so that the student can watch the lectures synchronously.  These suggestions are compiled on the provost’s website. For more information about student isolation/quarantine, see the Coronavirus website I/Q page.

What do I do if I need to isolate/quarantine?
If you need to isolate or quarantine, let your department chair or supervisor know right away. If you are well, you may be able to “zoom in” to your classroom so students can still be together in person (if the technology in your classroom allows it), offer the class online, or provide students with recorded lectures until you are able to return to the classroom; check with your department or school to understand what your options are. If you are not well enough to teach, let your department chair know as soon as possible, and follow the guidance on the Provost’s website and the UVA HR website. Make sure to notify your students as soon as possible of any alternative arrangement.
What do I do if I have a COVID-infected dependent?
The latest information for employees who have been exposed to COVID-19 can be found here: https://coronavirus.virginia.edu/testing/employees. If you are experiencing any symptoms of COVID-19, you must isolate and contact Employee Health (434-924-2013) for evaluation right away. If you must quarantine or isolate for a period of time, you may be able to “zoom in” to your classroom so students can still be together in person (if the technology in your classroom allows it), offer the class online, or provide students with recorded lectures until you are able to return to the classroom; see the Provost’s website for suggestions and check with your department or school to understand what your options are. Make sure to notify your students as soon as possible of any alternative arrangement.
How do I conduct an exam/quiz for a student who is attending my course remotely?
In case of a temporary absence during an exam period because of exposure to COVID-19, please treat them as you would any other student who has an excused absence during an exam. You may allow them to take the exam from home if the student is well enough. Otherwise, the student may need to take the exam when they return to Grounds.
I am worried about the virus: will I know if I have unvaccinated students in my class?
In its January 7, 2022 message, the University announced that all students who live, learn, or work in person at the University during the next academic year must be fully vaccinated and receive a booster before returning to Grounds unless they have obtained a medical or religious exemption from the University. Therefore, you can expect that students in your class are vaccinated. A very small number of students have received vaccination exemptions, so the likelihood that an unvaccinated student is in your class is slight. Note that you may not ask a student if they have been vaccinated as that is private health information.
I am worried about the virus: can I ask for a clear plastic shield to be installed in my classroom?
Plastic shields are in many classrooms for use on podiums or tables.  During Fall 2021, many instructors requested that they be taken down.  If you are in a room where this is true and wish to have the shield remounted, please contact Lela Marshall in Classroom Support. Instructors are allowed to remove their masks when speaking from behind the shield, as per UVA policy.  If you wish to have a shield lowered, contact Lela. She will be tracking requests for rooms in case there are notable conflicts of opinion for particular rooms.
I am worried about the virus: can I teach online?
The University will consider requests to teach classes using a mode of instruction other than in-person until February 4, on a limited basis. More details on that process are available on the Provost’s website. If you are worried about COVID-19 because you have a documented medical disability, follow the Procedures for Employees with Disability to Request Workplace Accommodations. Please see more detailed guidance here.
I have a health condition that makes me highly vulnerable to COVID-19. What should I do?
If you have a documented medical disability, please follow the Procedures for Employees with Disability to Request Workplace Accommodations. Some health conditions related to COVID-19 may be considered a disability. More detailed guidance can be found here
Can I hold class sessions online occasionally to accommodate guest speakers, even if my course is listed as “in-person”?
Depending on the technology available in the classroom, a guest speaker may zoom in to the classroom to allow for in-person discussion with you and your students. If this technology is not available in the classroom, class sessions may occasionally be held online to allow for remote guest lecturers.  Note that guest speakers who are in-person must follow the University’s policy on visitors. Please inform any visitor of this policy.
Can I offer online exams even though my course is “in-person”?
Yes, faculty members have the flexibility to offer exams in any format that is best suited to the educational goals of the course.
Can I hold some office hours/help sessions online?
While faculty are expected to be available to students for in-person meetings, you may consider continuing to offer a mix of virtual and in-person office hours. Your school may require you to provide some in-person office hours; please check with your department chair or associate dean.
How do I accommodate zoom-in lecturers for an in-person course?
Contact classrooms@virginia.edu, our classroom support group, to plan for remote additions to in-person classes.  Note that faculty are not permitted to regularly zoom in to their in-person class unless their school has granted permission.
While the indoor mask mandate is in effect, may I remove my mask to teach?
If you are not fully vaccinated, you must wear a mask indoors at all times. If you are fully vaccinated, you may have a plastic shield installed in your classroom and, when standing behind the plastic shield and at least six feet away from others, remove your mask to lecture if necessary for effective instruction.
Can I ask a colleague or student to wear a mask when we are meeting in an office on Grounds?
There is no "one size fits all" rule about negotiating mask preferences in mask-optional settings. As we navigate the shift to most settings being mask-optional, we are encouraging everyone to treat each other with respect and common courtesy. Depending on the situation, this may mean being willing to put on a mask when asked, communicating masking preferences in advance, or offering to meet virtually if appropriate. UVA community members are encouraged to carry a mask in case they are asked to wear one.  
Are masks required in research labs?
Masks are not required in research labs, except in the Health System. Mask requirements unrelated to COVID-19, such as those associated with hazardous chemicals, remain in place.

Operations

Where can I find more information about cleaning protocols and HVAC?
Facilities Management has posted details and FAQs on its website: Operational COVID-19 Resources.

Research

The University is actively assessing our research policies and procedures. For more information visit the Vice President for Research’s website and continue to monitor this site for regular updates.

Are masks required in research labs?
Masks are not required in research labs, except in the Health System. Mask requirements unrelated to COVID-19, such as those associated with hazardous chemicals, remain in place.

Remote Work and Leave Considerations

Where can I find more information about leave types if I test positive or a member of my household does?

Several new types of leave were introduced to support employees throughout the pandemic. UVA HR has provided detailed guidance on the Managing Leave During the Coronavirus webpage.

Do I need to use leave for my vaccination or testing appointment?
Time to get vaccinated and to complete required testing is paid time. Before scheduling appointments, employees are required to talk with their manager first to identify testing times that will not conflict with other responsibilities.

Spaces, Meetings

Can I ask a colleague or student to wear a mask when we are meeting in an office on Grounds?
There is no "one size fits all" rule about negotiating mask preferences in mask-optional settings. As we navigate the shift to most settings being mask-optional, we are encouraging everyone to treat each other with respect and common courtesy. Depending on the situation, this may mean being willing to put on a mask when asked, communicating masking preferences in advance, or offering to meet virtually if appropriate. UVA community members are encouraged to carry a mask in case they are asked to wear one.  
Are masks required in research labs?
Masks are not required in research labs, except in the Health System. Mask requirements unrelated to COVID-19, such as those associated with hazardous chemicals, remain in place.
How effective is my mask if I’m the only one wearing a mask?
A well-fitting medical grade mask or respirator (for example, KN95) provides individual protection for you, and it reduces the risk of transmitting infection to others. A KN95 with ear loops filters over 90% of airborne particles. The CDC provides guidance on mask wearing that can be accessed here.  In addition to wearing a mask, all community members are encouraged to remain up-to-date with their COVID-19 vaccines which provides a high level of protection against the virus. 

Research

Questions about research? For more information visit the Vice President for Research’s website.

Questions?

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