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FAQs for Faculty & Staff

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For an overview of health and safety expectations, visit our Public Health Measures guidelines. See the HR website for additional information for faculty and staff.

Vaccinations

Do I need to use leave for my vaccination or testing appointment?
Time to get vaccinated and to complete required testing is paid time. Before scheduling appointments, employees are required to talk with their manager first to identify testing times that will not conflict with other responsibilities.
Where can I find more information about the vaccines and COVID?
For medical information on the vaccines and COVID in general, please see the UVA Health website. Additional information can be found on the CDC COVID-19 website
Are faculty, staff, and UVA Health team members required to show proof of vaccination?
Vaccination is required for UVA Health team members by November 1, 2021, unless granted a medical or religious exemption. All Academic Division faculty and staff are expected to be vaccinated. Faculty and staff members unable to provide proof of vaccination will be subject to mandatory saliva PCR testing at least once each week beginning August 2 or as otherwise directed by the University unless they have an exemption because they are working remotely 100% (and documented as such) or tested positive for COVID-19 within 150 days. For details, please see the HR proof of vaccination webpage and the HR COVID Prevalence Testing webpage.

Public Health and Safety

Does UVA require face masks to be worn on Grounds?
All students, faculty, staff, contractors, and visitors must wear masks at all times when they are inside, except when they are actively eating or drinking or alone and in their own private space (e.g., in an individual office or in a private bedroom or bathroom) or a private space shared with a roommate (e.g., a double bedroom room in a residence hall). Unvaccinated students, faculty, staff, contractors, and visitors must wear masks in shared common spaces indoors. When they are outside, unvaccinated students, faculty, staff, contractors, and visitors must wear a mask even when they can maintain a physical distance of at least six feet. Masks are required by both vaccinated and unvaccinated students, faculty, staff, contractors and visitors under the following circumstances:
  • When in specified areas of the UVA Health Medical Center, clinics, and academic/administrative areas, as indicated in UVA Health guidance (faculty, staff and contractors should follow the guidance at https://emergency.healthsystem.virginia.edu/safety-ppe-infection-control/ppe-policy-universal-masking/; visitors should follow guidance at https://uvahealth.com/patients-visitors/visiting-patient)
  • When in the Student Health and Wellness Center
  • When in saliva testing facilities
  • When engaged in any activities involving K-12 students
  • When using public transportation (University Transit System)
Everyone should sanitize hands before removing their mask or returning it to their face. See University Policy SEC-045: COVID-19 Health & Safety Requirement - Prevalence Testing, Face Masks, Physical Distancing, Events and Gatherings, and Visitors for details and exceptions. 
Are there restrictions on events and gatherings?

 To reduce the risk of the potential spread of COVID-19, in-person gatherings and events should be held outdoors if possible, and individuals should follow CDC guidelines for safe in-person gatherings and events

Are there restrictions on visitors?
Are there restrictions on University travel?
Student international travel for University-related purposes remains restricted. As conditions change, the University will continue to review the current University Restriction on All Student International Travel due to COVID19. This University Restriction affects all education abroad pursuits, including credit-bearing study abroad, research, internships, and student participation in non-UVA education abroad programs.  All student international travel, including travel by graduate students and GME residents and fellows, is subject to the University Policy on Student International Travel and will continue through fall 2021 to require a favorable review of local health, safety, and security conditions and individual student plans. See the ISO’s COVID Considerations Page for more information.   Faculty and staff are no longer restricted from international travel for University-related purposes. Travel is subject to the University Policy on Faculty and Staff International Travel and requires registration
How will rules under Policy SEC-045 be enforced?

Failure to comply with requirements of University Policy SEC-045: COVID-19 Health & Safety Requirement - Prevalence Testing, Face Masks, Physical Distancing, Events and Gatherings, and Visitors may result in disciplinary action in accordance with relevant University policies.

What should I do if I see someone who isn’t following the University’s adopted public health policies or guidelines? What if this is a regular occurrence?

Effective enforcement relies on a commitment by students, faculty, and staff to remind one another of appropriate policies and guidelines, and to hold one another accountable. If you see something, you should respectfully say something. Remind them of the appropriate public health guideline and ask if you can help them. For example, you might offer to assist them in locating a mask or accessing a resource. Respectfully engaging with others to promote compliance is the best way to ensure the University maintains a healthy and safe environment for all.  UVA HR has also developed guidance for managers and employees.

The University has defined non-compliance of University adopted public health policies and guidelines into two categories: minor and infrequent, and significant or repetitive. Minor and infrequent non-compliance is defined as unintentional or accidental violations of the University’s adopted public health policies or guidelines that occur infrequently, without the intent to harm or disrupt, and result in prompt action by the offending party to enter into compliance. Minor and infrequent non-compliance should be addressed at the lowest level possible through community ownership and active bystander engagement. Significant non-compliance is defined as intentional or reckless violations of the University’s adopted public health policies or guidelines. Such violations include engaging in conduct which intentionally or recklessly threatens the health and safety of the University community. Repetitive non-compliance refers to repeated violations of University adopted public health policies or guidelines despite informal feedback and/or bystander engagement. The University has provided a reporting platform for significant or repetitive violations. This platform can be found on the Just Report It and UVA Emergency Management websites.

I submitted a report in the University’s COVID-19 formal reporting platform and have not heard back from anyone. Should I submit a new report?
Reporters will receive a verification email that their report was successfully submitted into the Just Report It system. Reporters should not submit multiple reports for the same violation. Depending on the severity of the non-compliance, the reporter and/or person(s) alleged to have been in non-compliance may receive additional outreach from the relevant University department. Not every report will receive follow-up, however, as federal and state privacy protections limit the amount of information about students or employees the University can disclose to third parties. 
I submitted a report in the University’s COVID-19 formal reporting platform and my classmate or colleague is still disregarding the University’s adopted public health policies and guidelines. What should I do?
New violations can be submitted into the University’s COVID-19 formal reporting platform. Reporters will receive a verification email that their report was successfully submitted into the Just Report It system. Depending on the severity of the non-compliance, the reporter and/or person(s) alleged to have been in non-compliance may receive additional outreach from the relevant University department. You should note in your new submission any previous reports or incidents of non-compliance involving this classmate or colleague.
I am a community member and have concerns about behavior of UVA students and/or employees related to public health. What should I do?
The University is committed to being a responsible neighbor to the larger Charlottesville community. Further, we are working closely with University community members to enforce key policies to maximize the health and safety of students, faculty, staff and community members. Each member of the University community has a shared responsibility to maintain a healthy and safe environment during the COVID-19 pandemic. Consistent with that responsibility, all students, faculty, and staff who will be on Grounds must comply with public health measures and University policies.We have developed a Community Concerns reporting form, specifically for persons in the surrounding community, to share concerns or to report behavior that may be contrary to our policies and the expectations of our students and employees regarding COVID-19 compliance. Individuals reporting may also submit photographs or other attachments if applicable.

Testing

What happens if I test positive for COVID-19?

Contact Tracing. If a member of the UVA community (students, faculty, or staff) is identified through contact tracing as having had close contact with an infected individual, they will be referred for testing by the Virginia Department of Health (VDH) or their health care provider. UVA will be partner with VDH to help facilitate the referrals and the testing. It is important that everyone in the UVA community engages with UVA and VDH teams during case investigation and contact tracing so that we can have the maximum opportunity to limit the further spread of the virus.

Isolation and Quarantine. Students. UVA has plans to isolate students living on Grounds who test positive for the virus, and to quarantine students living on Grounds who have been exposed to someone with a positive diagnosis of COVID-19. Students living off-Grounds will be expected to quarantine or isolate at their off-Grounds housing. The local health department will determine the required length of time needed for isolation or quarantine and will monitor the health of individuals who are being isolated or quarantined.

Employees. Employees will need to isolate if they test positive for the virus, and to quarantine if they have been exposed. The health department will determine the required length of time needed for isolation or quarantine and will monitor the health of individuals who are being isolated or quarantined.

Where can I find more information about leave types if I test positive or a member of my household does?

Several new types of leave were introduced to support employees throughout the pandemic. UVA HR has provided detailed guidance on the Managing Leave During the Coronavirus webpage.

Why doesn’t the University require those who test positive to stay away until they have a negative test result?
Individuals who have previously tested positive should not test for 150 days after their positive test date unless they experience symptoms or have been exposed to someone who has tested positive for COVID-19. Based on UVA epidemiologists’ assessment of recent research, the risk of reinfection increases after 150 days. Anyone who exhibits symptoms consistent with COVID-19 should contact Student Health and Wellness (students) or Employee Health (employees) immediately for guidance, regardless of how many days have passed since an initial positive test.
Can the University require screening/ testing if someone reports symptoms?
A manager can require someone to leave their workplace if they exhibit symptoms and they can tell an employee who calls in and reports symptoms not to come to work. Employees should contact Employee Health at 434-924-2013 for further guidance and evaluation of symptoms. Anyone exhibiting viral symptoms should self-isolate and consult a healthcare provider for medical advice.
Will I be notified if someone in my workplace tests positive for COVID-19?
Yes. UVA HR has developed guidance for managers about notifying employees if someone in their workplace tests positive for COVID-19.  Identifying information will be protected to fullest extent and will not be shared beyond what is needed to ensure public health and compliance needs are met.
If I get tested somewhere other than Employee Health or a UVA Health clinic, do I need to report a positive result to UVA?
Employees who receive positive test results outside of UVA Health/ Employee Health are required to notify Employee Health (434-924-2013 or employeehealth@virginia.edu) of their results. 
If I want/need a test, what should I do?
See the Testing pages for information. More details for faculty, staff, and UVA Health team members are available on the UVA HR website for required prevalence testing and elective testing for certain groups.
Do I need to use leave for my vaccination or testing appointment?
Time to get vaccinated and to complete required testing is paid time. Before scheduling appointments, employees are required to talk with their manager first to identify testing times that will not conflict with other responsibilities.

HOOS Health Check

Do I need to complete a daily health check before coming to work or class?
All UVA Health employees, as well as Academic Division faculty, staff, and students in the School of Medicine, School of Nursing, and Health Sciences Library are required to complete a daily health check through HOOS Health Check before coming to any UVA Health facility. We continue to encourage all students, faculty, staff, and visitors to consider whether they have any symptoms of COVID-19 before coming to Grounds and to stay home if they are feeling ill. Any Academic Division employees who are entering the Medical Center space to work or provide services will still need to complete the HOOS Health Check in advance, in compliance with federal regulations. The HOOS Health Check app is available for free download in the Apple and Google Play stores. You may also complete the daily health check on the HOOS Health Check website. To troubleshoot technical issues, visit the ITS website or contact the HIT Help Desk at 434-924-5334.

Academic Instruction

Are libraries open?
For up-to-the minute information on hours and more, check the Library’s status dashboard. Millions of digital and physical items are available online through Virgo. Ask a Librarian is another resource to find what you need.
How do I accommodate a student in my class who needs to isolate/quarantine?

If a student informs you that they cannot attend class in-person because they have been requested to isolate or quarantine due to possible exposure to COVID-19, you should treat them as you would any other student absent due to illness. For example, you could accommodate the student by recording lectures, asking a classmate to take notes, or providing a one-way online video stream so that the student can watch the lectures synchronously. For more information about student isolation/quarantine, see the Coronavirus website I/Q page.

What do I do if I need to isolate/quarantine?
If you need to isolate or quarantine due to a positive COVID-19 test (isolation) or possible exposure to COVID-19 (quarantine), let your department chair or supervisor know right away. If you are well, you may be able to “zoom in” to your classroom so students can still be together in person (if the technology in your classroom allows it), offer the class online, or provide students with recorded lectures until you are able to return to the classroom; check with your department or school to understand what your options are. If you are not well enough to teach, let your department chair know as soon as possible, and follow the guidance on the UVA HR website. Make sure to notify your students as soon as possible of any alternative arrangement.
What do I do if I have a COVID-infected dependent?
The latest information for employees who have been exposed to COVID-19 can be found here: https://coronavirus.virginia.edu/testing/employees. If you are experiencing any symptoms of COVID-19, you must isolate and contact Employee Health (434-924-2013) for evaluation right away. If you must quarantine or isolate for a period of time, you may be able to “zoom in” to your classroom so students can still be together in person (if the technology in your classroom allows it), offer the class online, or provide students with recorded lectures until you are able to return to the classroom; check with your department or school to understand what your options are. Make sure to notify your students as soon as possible of any alternative arrangement.
How do I conduct an exam/quiz for a student who is attending my course remotely?
In case of a temporary absence during an exam period because of exposure to COVID-19, please treat them as you would any other student who has an excused absence during an exam. You may allow them to take the exam from home if the student is well enough. Otherwise, the student may need to take the exam when they return to Grounds.
I am stuck abroad, and (my visa won’t be approved)/(there are no available flights) until after the semester starts. What should I do?
If you anticipate not being able to return to Charlottesville in time to teach the first few classes, then let your department chair or supervisor know. You should then still list your course as “in-person” in SIS, and you must let your students know that you will begin the course online due to unavoidable circumstances. If the course consists of substantial student interaction, you may wish to arrange to “zoom-in” to your classroom and instruct students who are participating and interacting in-person, if possible. If you anticipate that your return to Charlottesville may be delayed well into the semester, please discuss this with your chair or associate dean, since you will not be able to teach your class in person.
I am worried about the virus: will I know if I have unvaccinated students in my class?
In its May 20, 2021 message, the University announced that all students who live, learn, or work in person at the University during the next academic year must be fully vaccinated before returning to Grounds unless they have obtained a medical or religious exemption from the University. Therefore, you can expect that students in your class are vaccinated. A very small number of students have received vaccination exemptions, so the likelihood that an unvaccinated student is in your class is slight. Note that you may not ask a student if they have been vaccinated as that is private health information.
What if a student in my class tells me that they are not vaccinated?
Unvaccinated students are not allowed to study on-Grounds unless they have a medical or religious exemption. These students must wear a mask and test at least weekly for the presence of the virus. If a student is nervous about catching COVID-19, they may ask you for additional social distancing in the classroom; please help your students with these requests if space allows. You may not divulge a student’s vaccination status to others. If a student asks you for an accommodation because they are medically very vulnerable to the virus, please have them contact SDAC and follow the procedures outlined here.
I am worried about the virus: can I ask for a clear plastic shield to be installed in my classroom?
Yes. To have a clear plastic shield installed or available for your use in your classroom, contact Scott Clough (sc9xc@virginia.edu) in Facilities Management and Lela Marshall (lela@virginia.edu) in Classroom Support, so that they are both aware of the request.
I am worried about the virus: can I teach online?
The University will consider disability/medical-related requests to teach classes using a mode of instruction other than in-person. If you are worried about COVID-19 because you have a documented medical disability, follow the Procedures for Employees with Disability to Request Workplace Accommodations. Please see more detailed guidance here.
I have a health condition that makes me highly vulnerable to COVID-19. What should I do?
If you have a documented medical disability, please follow the Procedures for Employees with Disability to Request Workplace Accommodations. Some health conditions related to COVID-19 may be considered a disability. More detailed guidance can be found here
Can I hold class sessions online occasionally to accommodate guest speakers, even if my course is listed as “in-person”?
Depending on the technology available in the classroom, a guest speaker may zoom in to the classroom to allow for in-person discussion with you and your students. If this technology is not available in the classroom, class sessions may occasionally be held online to allow for remote guest lecturers.  Note that guest speakers who are in-person must follow the University’s policy on visitors. Please inform any visitor of this policy.
Can I offer online exams even though my course is “in-person”?
Yes, faculty members have the flexibility to offer exams in any format that is best suited to the educational goals of the course.
Can I hold some office hours/help sessions online?
While faculty are expected to be available to students for in-person meetings, you may consider continuing to offer a mix of virtual and in-person office hours. Your school may require you to provide some in-person office hours; please check with your department chair or associate dean.
How do I accommodate zoom-in lecturers for an in-person course?
Contact classrooms@virginia.edu, our classroom support group, to plan for remote additions to in-person classes.  Note that faculty are not permitted to regularly zoom in to their in-person class unless their school has granted permission.
While the indoor mask mandate is in effect, may I remove my mask to teach?
If you are not fully vaccinated, you must wear a mask indoors at all times. If you are fully vaccinated, you may request to have a plastic shield installed in your classroom and, when standing behind the plastic shield and at least six feet away from others, you may remove your mask to lecture if necessary for effective instruction.

Operations

Where can I find more information about cleaning protocols and HVAC?
Facilities Management has posted details and FAQs on its website: Operational COVID-19 Resources.

Remote Work and Leave Considerations

Where can I find more information about leave types if I test positive or a member of my household does?

Several new types of leave were introduced to support employees throughout the pandemic. UVA HR has provided detailed guidance on the Managing Leave During the Coronavirus webpage.

Do I need to use leave for my vaccination or testing appointment?
Time to get vaccinated and to complete required testing is paid time. Before scheduling appointments, employees are required to talk with their manager first to identify testing times that will not conflict with other responsibilities.

Research

Questions about research? For more information visit the Vice President for Research’s website.

Questions?

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  • International - +1 202 800-2408